Intellectual Property Legal Administrative Assistant

LHH is helping an AmLaw law firm located in downtown Dallas, TX seek an Intellectual Property Legal Administrative Assistant. This is an administrative-focused role, and the team is intentionally steering away from candidates with recent or extensive paralegal, patent agent, or patent examiner experience.

Benefits:

• Salary is up to $75,000 DOE
• 4 days in the office and 1 day remote
• Standard benefits package including health insurance, 401K, and paid time off

Firm does not pay for parking and that would be approximately $232/month

Requirements:

• 4+ years of IP secretarial experience required.
• Possesses mastery of technology systems to include but not be limited to Word, Excel, PowerPoint and the Internet.
• Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing are essential for success in this position.
• Ability to work overtime if needed.
• Bachelor's degree preferred
• General familiarity with patent application processes
• Comfortable supporting multiple attorneys with varying levels of need
• Tech-savvy and experienced with tools such as PATTSY, CPI, Foundation, and PDF conversion
• Comfortable running conflict checks, formatting/word processing, converting PDFs

Duties:

• Monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with review/clearing of docketing and communicates details to Docketing.
• Assists with the preparation and filing of patent applications, responses to office actions and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines.
• Assists with the preparation and filing of Post Grant proceedings, including: inter partes, review, covered business method, "ex parte" re-examination, post-grant review and other documents in ongoing post-grant proceedings, in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines.
• Assists in the preparation of PCT applications and correspondence to foreign associates.
• Prepares routine correspondence for attorney/paralegal; creates reporting letters and legal documents utilizing in-house software/database tool.
• Creates, maintains and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site.
• Assists with coordination of incoming and outgoing file transfers.
• Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require.
• Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Becomes expert at the firm's policies and all applicable administrative procedures.
• Provides administrative support to assigned legal team by ensuring the organization of workflow, maintain files in firm application, process timesheets, client bills and expense vouchers.
• Assists in organizing work schedules by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements.
• Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams.

If you meet the requirements, please apply or contact me directly at

Pay Details: $1.00 to $75,000.00 per year

Search managed by: Jamie Stone

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance