Senior Human Resources Associate - India

Senior Human Resources Associate – India

• Experience: 6+ Years
• Employment Type: Full-time
• Work Arrangement: Full-time, work from office (Monday to Friday).

About BestEx Research

BestEx Research is a financial technology and research company headquartered in the United States, with offices in the United States, the United Kingdom, and India. The company specializes in developing sophisticated execution algorithms and transaction cost modeling tools across multiple asset classes. BestEx Research delivers high-performance algorithmic execution services to hedge funds, CTAs, asset managers, and banks through both a traditional electronic brokerage model and a broker-neutral Software-as-a-Service (SaaS) platform.

Its cloud-based platform, Algo Management System (AMS), is an end-to-end algorithmic trading solution for equities and futures that delivers an entire ecosystem around execution algorithms. This includes Transaction Cost Analysis (TCA), an algorithm customization tool called Strategy Studio, a trading dashboard, and pre-trade analytics, all integrated into a single platform. The platform is currently live for U.S., UK, European, and Canadian equities, as well as global futures trading.

BestEx Research is transforming a $100 billion industry by challenging traditional, black-box solutions offered by banks and providing next-generation execution algorithms that combine performance improvement, transparency, and customization. The company uses leading-edge technology to support its low-latency, highly scalable research and trading systems, with its backend developed in C++, research libraries in C++/Python and R, and web-based technologies powering its front-end platforms.

BestEx Research's mission is to become a global leader in the automation and measurement of trade execution across asset classes while significantly reducing transaction costs for its clients.

For more information, visit www.bestexresearch.com.

Why Join BestEx Research?

This is an opportunity to take ownership of and contribute to the development of the HR function in India for a growing global technology organization. You will work closely with the senior management and play an important role in shaping the company's people practices, organizational culture, and employee experience.

About the Role

As the organization grows, the HR function plays a critical role in establishing the structure, processes, and employee experience required to support a high-performing global business.

We are looking for an experienced, hands-on HR professional who takes ownership, builds strong teams, develops people, maintains high professional standards, and ensures effective execution of HR processes.

The ideal candidate should be proactive, sincere, dependable, and highly accountable, with a strong sense of ownership, commitment, and loyalty towards the organization. We expect someone who takes responsibility for their actions and deliverables, honors commitments, and ensures that assigned responsibilities are completed accurately and on time.

The candidate should demonstrate a positive, solution-oriented attitude, maintain professional relationships with management and employees, and approach challenges constructively rather than simply identifying problems. They should be comfortable accepting responsibility, receiving feedback, implementing management decisions professionally, and taking initiatives to improve HR processes.

Requirements

Key Responsibilities

We are looking for someone who genuinely takes pride in their work, acts in the best interests of the organization, maintains confidentiality and integrity, and can be trusted to manage responsibilities independently with minimal supervision.

This role offers significant responsibility, independence, and the opportunity to strengthen and develop the HR function.

1. HR Leadership & Strategic Management

• Take ownership of day-to-day HR operations in India and act as the primary HR contact for employees and management.
• Work closely with the management and department heads on workforce planning, organizational development, and people-related matters.
• Develop, implement, and maintain effective HR policies, processes, systems, and procedures.
• Ensure smooth execution of all HR activities and maintain clear accountability.
• Identify HR challenges proactively and recommend practical solutions.
• Maintain accurate employee records, HR documentation, and reports.
• Provide regular updates and management reports on important HR matters.
• Ensure timely execution and follow-up of management decisions and HR action items.

2. Talent Acquisition & Recruitment

• Manage end-to-end recruitment for technical, non-technical, and leadership positions.
• Drive recruitment for Quant Developers, Software Developers, Quant Data Engineers, Trading Systems Engineers, Onboarding Engineers, Execution Engineers and other specialized technology roles.
• Develop effective recruitment strategies to attract high-quality talent.
• Build strong networks with recruitment agencies, consultants, universities, and industry professionals.
• Manage campus recruitment and graduate hiring initiatives.
• Work closely with hiring managers to understand manpower requirements, define role expectations, and prioritize recruitment.
• Ensure timely hiring through effective sourcing, screening, interviewing, and selection processes.
• Coordinate interview schedules, candidate follow-ups, feedback collection, and offer management.
• Maintain accurate recruitment trackers and monitor hiring progress.
• Monitor recruitment performance, hiring timelines, and candidate experience.

3. Employee Onboarding & Integration

• Manage the complete employee onboarding process, from offer acceptance to successful integration into the organization.
• Ensure completion of employment documentation, background verification, reference checks, and joining formalities.
• Develop structured induction and orientation programs.
• Ensure every new employee understands company policies, processes, culture, and professional expectations.
• Coordinate with managers to ensure proper role clarity and smooth integration into teams.
• Conduct frequently onboarding reviews with employees and managers.
• Monitor onboarding effectiveness and address early employee concerns.
• Ensure timely completion of onboarding checklists and documentation.

4. Employee Engagement, Team Bonding & Organizational Culture

• Develop initiatives to strengthen employee engagement, team bonding, collaboration, and organizational belonging.
• Build strong relationships with employees across all departments.
• Organize team-building activities, employee interactions, social gatherings, and engagement programs.
• Conduct employee satisfaction surveys and regular feedback discussions.
• Identify employee concerns, dissatisfaction, and workplace challenges.
• Encourage collaboration and effective communication between different teams.
• Promote a positive, inclusive, professional, and high-performance work culture.
• Work with managers to improve team relationships and employee experience.

5. Performance Management & Employee Evaluation

• Coordinate and implement structured performance management and appraisal processes.
• Establish KRAs, KPIs, individual objectives, and measurable performance expectations in consultation with managers.
• Coordinate quarterly, half-yearly, and annual performance evaluations.
• Ensure regular performance feedback and communication between employees and managers.
• Work with managers to identify high performers, underperformers, and employees requiring development.
• Coordinate Performance Improvement Plans (PIPs) and performance-related concerns.
• Support decisions relating to promotions, increments, career progression, and employee retention.
• Ensure performance evaluations are fair, transparent, consistent, and supported by documented feedback.
• Monitor completion of performance reviews and follow up with managers.

6. Company Policies, Discipline & Governance

• Develop, maintain, communicate, and implement company-wide HR policies.
• Ensure policies are consistently applied across all employees, departments, and management levels.
• Establish and monitor guidelines relating to attendance, working hours, leave, work-from-home arrangements, workplace conduct, and employee responsibilities.
• Ensure managers and employees follow approved company policies and procedures.
• Monitor policy compliance and maintain proper records of approvals and exceptions.
• Address policy violations and disciplinary matters fairly and professionally.
• Coordinate warnings, corrective actions, and disciplinary escalation in consultation with management.
• Periodically review and update HR policies based on business requirements and regulatory changes.
• Promote a culture of accountability, professionalism, and respect for organizational standards.

7. Employee Integrity, Ethics, Confidentiality & Background Verification

• Coordinate employee background verification and reference-checking processes.
• Verify educational qualifications, employment history, professional credentials, and references.
• Promote honesty, integrity, accountability, confidentiality, and ethical workplace conduct.
• Establish processes to identify and manage conflicts of interest.
• Address employee misconduct, unethical behavior, and breaches of company policies.
• Coordinate sensitive investigations objectively, confidentially, and based on documented evidence.
• Ensure employees understand their responsibilities regarding confidential information, intellectual property, and company data.
• Work with management to strengthen ethical standards and professional accountability across the organization.

8. Compensation, Payroll & Benefits Management

• Coordinate monthly payroll processing and ensure timely and accurate salary payments.
• Manage salary structures, compensation reviews, increments, bonuses, incentives, and other employee benefits in coordination with management.
• Coordinate employee insurance, reimbursements, and welfare programs.
• Work closely with Finance to ensure accurate payroll inputs, deductions, and payments.
• Maintain accurate employee compensation and benefits records.
• Support competitive compensation and employee retention initiatives.
• Coordinate salary benchmarking and compensation reviews where required.

9. Employee Relations & Grievance Management

• Act as a trusted bridge between employees, managers, and senior management.
• Establish transparent employee grievance and escalation procedures.
• Address employee concerns, workplace conflicts, and interpersonal issues.
• Support managers in resolving employee-related challenges.
• Handle sensitive employee matters with confidentiality, fairness, and professional maturity.
• Ensure timely follow-up and resolution of employee grievances.
• Maintain appropriate documentation of significant employee matters and their resolution.
• Communicate employee concerns to management constructively, with relevant facts and practical recommendations.

10. Employee Retention, Career Development & Succession Planning

• Support strategies to retain high-performing and critical employees.
• Identify employees at risk of leaving and proactively communicate retention concerns to management.
• Conduct employee feedback and career development discussions.
• Understand employee expectations, career aspirations, and workplace challenges.
• Support internal career progression and promotion opportunities.
• Identify critical positions and assist with succession planning.
• Conduct exit interviews and analyze attrition trends.
• Recommend improvements to strengthen employee retention and organizational stability.

11. Learning & Development

• Identify technical, functional, and managerial training requirements.
• Coordinate employee training and professional development programs.
• Organize leadership, communication, and management development initiatives.
• Support managers in coaching and developing their teams.
• Encourage knowledge sharing and continuous learning.
• Monitor training effectiveness and employee development progress.

12. HR Compliance & Legal Management

• Ensure compliance with applicable Indian labor laws and employment regulations.
• Coordinate statutory requirements relating to Provident Fund (PF), Employees' State Insurance (ESI) where applicable, obligations.
• Maintain employment records, statutory registers, and HR documentation.
• Ensure employment contracts, policies, and procedures comply with applicable regulations.
• Coordinate with legal advisors, payroll consultants, and statutory compliance vendors.
• Manage statutory audits, inspections, and regulatory documentation.
• Monitor changes in employment legislation and ensure timely implementation.
• Keep management informed about potential employment-related legal and compliance risks.

13. Workplace Management & Employee Welfare

• Ensure a professional, comfortable, safe, and productive workplace.
• Coordinate with Admin and Operations on office facilities and employee amenities.
• Address employee welfare requirements and workplace concerns.
• Develop initiatives to improve employee well-being and workplace experience.
• Promote workplace safety, professionalism, and a respectful working environment.
• Coordinate employee-related office infrastructure and facility requirements.

14. Events, Celebrations & Employee Recognition

• Plan and organize company events, festivals, celebrations, and annual gatherings.
• Coordinate employee birthdays, work anniversaries, Diwali, New Year, and other special occasions.
• Organize team outings, sports activities, and recreational events.
• Develop employee appreciation, recognition, and rewards programs.
• Encourage team bonding through regular social and collaborative activities.
• Manage event planning, budgets, vendors, and execution.

15. HR Analytics, Reporting & Management Reviews

• Maintain accurate employee master data and HR records.
• Prepare monthly HR dashboards and management reports.
• Track headcount, recruitment progress, attrition, and employee retention.
• Monitor attendance, leave, work-from-home arrangements.

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