Ministerial and Executive Services Coordinator

Level 4, $95,782 - $100,526 pa (pro rata), Public Sector CSA Agreement 2024

Fixed Term - Full Time

2025-12-08 4:00 PM

The Department of Creative Industries, Tourism and Sport (CITS) acknowledges the Aboriginal people throughout Western Australia as the Traditional Owners and Custodians of the lands, waters, and communities in which we operate. We pay our respects to all Aboriginal people and their cultures, and to Elders past and present.

About the department

CITS is a diverse agency that supports all Western Australians by giving them opportunities to reach their potential and live their very best lives. Staff in our department work across the portfolios of creative industries; sport and recreation; tourism and multicultural interests. We're also responsible for supporting major events and infrastructure projects throughout WA:

• Support a sustainable arts and cultural sector that facilitates social and economic wellbeing by building capacity of the sector, the provision of funding and grants, progressing infrastructure projects, providing research, policy, information and support.
• Help maintain a strong and diverse sport and recreation sector by removing barriers to participation, providing funding and support for the sector through grants, infrastructure and major capital projects.
• Promote and support multiculturalism, through the Office of Multicultural Interests, which strengthens communities to ensure WA is a vibrant and effective multicultural society.
• Champion WA's tourism industry and promote Western Australia as an incredible destination.
• Support the people of WA, including First Nations peoples, to connect to their culture and history through Aboriginal History Western Australia, and the State Records Office.

Why work with us?

Our diverse organisation is supported by talented people from all walks of life and many different backgrounds who are supported to genuinely contribute to inclusivity in the workplace.

If you want to work in an inspirational organisation where you have a voice and can contribute to the things that matter to you, then join our awesome team!

We are proudly an equal opportunity employer committed to workplace equity. We support diversity and inclusion in the public sector because it makes us stronger as an organisation, and better able to meet our community's needs. We strongly encourage people with disability, people from culturally diverse backgrounds, Aboriginal and Torres Strait Islander people, women and youth to apply.

CITS is committed to the safety and wellbeing of children and young people.

For further information on CITS, visit our website.

About Office of Director General

The Office of the Director General team provides strategic portfolio coordination and communication of key strategic issues across the Department of Creative Industries, Tourism and Sport and between multiple Ministers' offices. It supports the Director General by providing confidential, efficient and effective administrative executive support.

About the role

We are seeking a highly efficient professional who is organised and an accomplished communicator to join our dynamic Ministerial team!

The Department of Creative Industries, Tourism and Sport is seeking a highly motivated Ministerial and Executive Services Coordinator to play a key role in managing Ministerial and Parliamentary requests. This is an exciting opportunity for a detail-oriented professional to contribute to high-level government communications and ensure the smooth flow of information between the department, the Minister's office, and Parliament.

Key responsibilities include:

• Managing the flow of information between CITS and Ministerial offices.
• Coordinating Parliamentary questions, Parliamentary services, and Cabinet requests.
• Overseeing ministerials including Contentious Issues Briefing Notes and other urgent requests.
• Preparing Ministerial reporting for Corporate Executive and Ministerial officers.

If you're ready to take on a meaningful challenge and make a significant impact, we'd love to hear from you!

We have one fixed-term, full time (75hrs p/f) position available for 6 months with possibility of extension and/or permanency.

For further job-related information, please contact Ms Sharyn Jones on (only contact for information about the role).

Due to the upcoming holiday period, please note that the department will be closed from 24 December 2025 to 2 January 2026, interviews for this process will be conducted in the new year.

What's in it for you?

There are lots of benefits to taking up a role with CITS:

• A competitive, award-based salary with annual increments within award bands
• Flexible working hours including flexible start/finish times.
• 12% superannuation contribution
• Access to salary packaging arrangements
• 3 additional days of leave per year (public service holidays)
• Study leave/assistance
• Options to purchase additional leave
• 14 weeks paid parental leave, with additional flexibility for new parents returning to work
• Leadership and professional development programs
• Annual professional development planning cycles
• Employee assistance and wellness programs.

Location

This role is based at 246 Vincent St Leederville.

How to apply for this position

Applicants are encouraged to apply online and must provide:

• A comprehensive CV
• A two A4 page (maximum) outline on your skills and knowledge in relation to the Essential Selection Criteria that are listed on the attached Job Description Form
• Contact details of two referees, with a preference of one from a current/most recent line manager

For further details on how to apply please read 'Information for Applicants'.

Please note that all of the Essential Selection Criteria may be assessed at some stage during the selection process.

To submit your application, please click on the 'Apply for Job' button.

Pre-employment conditions

To be eligible for appointment, applicants must be an Australian citizen, have permanent resident status in Australia or have a visa that allows you to live and work in Australia for the period of your employment contract.

Successful applicants will be required to complete the below prior to commencement:

• A current (within 6 months) National Police Clearance Certificate will be required prior to commencement of employment.
• Pre employment Conflict of Interest form. Please see attached Conflict of Interest guide for further information.

Further information

If you have any access needs that may require adjustments to allow you to fully participate in the application and interview process, or alternative methods of communication, please contact Recruitment and Establishment on or .

If you are an Aboriginal person who would like assistance with your application, please contact Jobs and Skills WA on .

We can also be contacted via the National Relay Service:

• TTY/voice calls:
• Speak & Listen:
• SMS relay:

To avoid last minute congestion of the system which may result in your application being received after the closing time and therefore not be eligible, please endeavour to submit your application well before the closing time as late applications will not be accepted.

While this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for 'similar' vacancies within CITS and/or the wider public sector which arise within 12 months of the recruitment process being endorsed. In addition to this, should the successful applicant decline or vacate the advertised position, then the next most suitable applicant may also be selected from this process. Future vacancies may be considered to fill fixed term, permanent, part-time or full-time roles.

Closing date: 8 December 2025 at 4.00 pm (AWST)

Attachments

• 14358 - Ministerial and Executive Services Coordinator L4.docx
• Information for Applicants June 25.docx
• Pre employment Conflict of Interest guide June 25.docx

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