Annual Maintenance Contract for Air-Cooled Reciprocating Chillers (01 Jan 2026 - 31 Dec 2026)

Annual Maintenance Contract for Air Cooled Reciprocating Chillers (01 Jan 2026 - 31 Dec 2026)

Contract Posted On: October 17, 2025 • Closing On: October 26, 2025

Job Reference

JB004-25-03476

Asset Description

Equipment Type: Air Cooled Reciprocating Compressor Chiller (Heat Pump Type)
Brand: YORK (Guangzhou Air Conditioning & Refrigeration Co. Ltd)
Model: YAEP098TC7B501PA
Quantity: 3 Nos
Cooling Capacity (each): 300 kW
Year of Manufacture: 2007
Associated Pumps: 3 Nos (for operational interface only)

This AMC excludes all major components and sub assemblies such as compressors, condensers, coils, heat exchangers, pumps, motors, and control boards. Any such replacement or overhaul shall be quoted separately, subject to HOAM's written approval and budget clearance.

The vendor acknowledges that no variation, escalation, or hidden charge shall be claimed during the contract period unless formally approved in writing by HOAM.

Service Frequency

• Major Preventive Maintenance: 1 Visit / Year - Full operational test, refrigerant & oil analysis, calibration.
• Minor Preventive Maintenance: 3 Visits / Year - Routine inspections, cleaning, electrical checks.
• Coil Cleaning: 4 Times / Year - Condenser & evaporator coil cleaning using approved chemicals.
• Breakdown Calls: Unlimited - 24/7 response as per KPIs.

Emergency Response KPIs

• P1 - Emergency: Chiller shutdown / water leakage / safety risk - 2 Hours
• P2 - Urgent: Cooling failure or risk of asset damage - 3 Hours
• P3 - Expedited: Non critical fault - 8 Hours
• P4 - Scheduled: Routine / planned visit - As scheduled by HOAM

Major Service

• Check and record suction / discharge pressures, voltages, amperes, and oil condition.
• Verify refrigerant charge and perform leak testing.
• Clean condenser & evaporator coils chemically and wash.
• Inspect pistons, valve plates, gaskets, and bearings for abnormal operation.
• Inspect safety controls, HP / LP switches, and thermostats.
• Test all electrical and control components, tighten terminals.
• Submit full performance report, deficiency list, and recommendations.

Minor Service

• Visual inspection for refrigerant or oil leaks.
• Clean air filters, strainers, and panels.
• Lubricate moving parts and fan bearings.
• Check thermostat calibration and sensor accuracy.
• Submit detailed minor service checklist with findings.

Breakdown Service

• Attend all reported breakdowns 24/7 within KPI timelines.
• Diagnose faults and perform minor rectification within AMC scope.

Documentation & Reporting

• Vendor shall maintain a preventive maintenance log, asset performance sheet, and call out register accessible to HOAM.
• Quarterly summary reports to be submitted with PPM records, photos, and KPI performance.
• All records, checklists, and data become exclusive property of the Owners Association.
• HOAM may appoint an independent Property Observer for verification prior to invoice approval; vendor to provide full cooperation.

Compliance & Safety

• Contractor must hold valid HVAC Maintenance Trade License and adequate public liability / workmen's compensation insurance.
• All personnel shall carry Emirates ID and valid EHS cards.
• Strict compliance with HOAM Permit to Work, Lock Out/Tag Out, and Confined Space policies is mandatory.
• All refrigerant / oil disposal to follow Dubai Municipality and MOCCAE environmental regulations.
• Non compliance may result in immediate contract suspension without compensation.

Riviera Dreams - Mixed Use

Riviera Dreams, International City, Dubai, United Arab Emirates