Administrative Assistant (Full Time - 1st Shift) East Providence, RI

Job Functions, Duties, Responsibilities and Position Qualifications:

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LOCATION: East Providence, RI

Shift: 8-5

DAYS: Monday-Friday

FULL TIME: Benefits Eligible

Position Summary:

The Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the executive office. This role involves managing correspondence, maintaining certain financial and operational records, coordinating meetings, preparing reports, assisting with financial transactions and data entry. The ideal candidate demonstrates strong organizational skills, professionalism, discretion, and the ability to handle multiple priorities with minimal supervision, contributing to the overall effectiveness and success of the executive and finance teams.

Duties & Responsibilities:

• Complete the matching and processing of purchase orders, packing slips and invoices for the Finance team.
• Monitor and organize daily emails relating to accounts payable.
• Create all manual purchase orders and maintain tracking system to ensure they are properly authorized.
• Sort daily mail for distribution to multiple departments.
• Filing and maintenance of documents for the Finance and Executive team
• Prepare reports with and assist in projects for the Finance and Executive team
• Provide telephone coverage/reception for the Executive team.
• Perform assistance in the general operations of the Executive team and help with organizing & preparing for meetings.
• Light reception duties monitoring access to Executive team.
• Organizing and maintaining physical and digital files; ensuring compliance with record-keeping policies.
• Emphasize the importance of prioritizing tasks, meeting deadlines, and working independently.
• Performs all other duties as assigned.

Education and Experience:

Required: 2 + years of Administrative Assistance experience

Preferred: Associates Degree or higher

Knowledge, Skills, and Abilities:

• Proficient with Microsoft Office Suite or related software.
• Effective written and verbal communication skills, both in person and on phone.
• Attention to detail and accuracy in completing tasks
• Works independently and as part of a team.
• Demonstrates time management skills.
• Demonstrates knowledge on how to use office equipment and supplies safely.
• Demonstrates commitment to compliance with applicable laws: federal and state regulations, including CAP, CLIA, HIPAA, Safety, and OSHA Regulations.
• Demonstrates the ability to maintain cultural competence.

Scheduled Weekly Hours:

40

Work Shift:

Job Category:

Administration

Company:

East Side Clinical Laboratory, Inc.

Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Required Preferred Job Industries

• Other