Specialist, Procurement

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Human Capital & Administration

Specialist, Procurement

Manage the purchasing process for the respective portfolio in line with the company policies and practices to ensure availability of the requested materials and services to support company's business, operations, and projects.

Job Specific Accountabilities (Part 1)

Purchasing Request Handling
• Receive the purchasing requests (PRs) from the authorized end users or inventory control while ensuring having clear request; quantities, specifications, and other conditions.
• Interact with the end users in order to assure proper understanding of their requirements, and the proper descriptions for the purchase requisitions.
• Categorize and analyse the received requests in accordance with the procurement strategies; category management, local purchases, projects etc.
• Review the optimum stock level with the inventory control, or end user to ensure availability of the requested without duplicates or delays.
• Issue the purchasing order in line with the request type and procurement procedures to the selected vendor or supplier.
Sourcing & Vendor Management
• Gather new local and international suppliers and vendors for the assigned portfolio, and forward it to feed the commercial directory.
• Communicate and brief the suppliers and vendors on the procurement process; prequalification, tendering, financial terms etc. to ensure clear process.
• Perform the sourcing Implement and follow up on sourcing strategies for the assigned portfolio in line with company strategies, business plans and policies.
• Evaluate, review and measure the supplier performance, and provide feedback about the process, to ensure availability of information about each.
• Report the supplier's updates; supply list modification, performance etc to feed the commercial directory.
Tendering
• Execute the tendering process as per company policies and procedures to identify the best sources on the supply market and comply with all legal and regulatory requirements.
• Prepare & Recommend Bidder list.
• Carry out Commercial Evaluation of Bids and finalize alignment of Technical and Commercial Criteria with concerned end users, finance & legal for terms and conditions.
• Prepare the pre-reading documents for the procurement or Tendering Committee.
Negotiation & Purchases' Fulfilment
• Participate in conducting techno-commercial negotiations with Vendors for major purchases to ensure and maximize best value and quality to the company.
• Negotiate the prices, Inco-Terms & Conditions, and Award Recommendations to fulfil the awarding with the total cost of the ownership.
• Obtain the Letter of Credit (LC), Performance Bank Guarantee, and any needed financial documents prior to release the Purchase Order.
• Issue the Purchasing Order to the selected vendor or supplier, as per the tendering process.
• Post the completed purchasing orders to finance for the due payments.

Job Specific Accountabilities (Part 2) Job Specific Accountabilities (Part 3) Generic Accountabilities

Supervision
• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.
Budgets
• Provide input for preparation of the Department budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives
• Investigate and highlight any significant variances to support effective performance and cost control
Policies, Systems, Processes & Procedures
• Implement approved Section / Department policies, processes, systems, standards and procedures in order to support execution of the Section's / Department work programs in line with Company and International standards.
Performance Management
• Contribute to the achievement of the approved Performance Objectives for the Section / Department in line with the Company Performance framework.
Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices
Reports
• Provide inputs to prepare Section MIS and progress reports for Company Management.

Generic Accountabilities (continue) Internal Communications & Working Relationships External Communications & Working Relationships

Bachelor's degree in Engineering, Management or any relevant discipline to the portfolio,

• 8 or more years of experience, including at least 2 years of experience in supply chain or purchasing occupations.
• Working knowledge of the technical terminologies and aspects of the relevant portfolio.
• Analytical and mathematical skills.

Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart

Professional Certifications

CIPSA

Work Condition, Physical effort & Work Environment

Physical Effort
Minimal
Work Environment
A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Job Family / Sub Family: Commercial / Procurement