Site Administrator

Are you a detail-oriented administrative professional ready to build your career with one of the region's leading construction companies?

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises. In the UAE, ALEC has delivered many of the nation's most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

Why Join Us?

As a Site Administrator at ALEC Building, you'll play a key role in ensuring seamless daily operations within our project. This is your opportunity to contribute to the success of the projects through strong coordination, organization, and proactive administrative support.

About Your Team

You will report to the Project Manager and be a pivotal member of the site team, managing day-to-day administrative responsibilities that support operations, logistics, and compliance. You'll collaborate with production staff, suppliers, and office teams to keep workflows smooth and aligned with business needs.

Your Role

As a Site Administrator, you will oversee administrative coordination at the project site from documentation and communication to scheduling and operations. Your responsibilities will include:

• Maintaining and organizing all site documentation, records, and files
• Preparing reports and updates for site operations and workforce activities
• Coordinating internal and external communication between site, suppliers, and office
• Supporting material tracking, deliveries, and inventory documentation
• Arranging meetings, taking minutes, and following up on action items
• Managing office resources, supplies, and equipment at the site
• Assisting with compliance, documentation, and general administrative duties
• Supporting the PM's scheduling and travel coordination

What We're Looking For

Experience: 3-5+ years in a similar administrative role, preferably in construction environment

Knowledge: Site documentation management, reporting, workforce admin, operations, and internal communication

Expertise: Microsoft Office Suite, task tracking systems, basic data reporting, and organizational best practices

Top Skills

• Qualification in administration or relevant discipline, or equivalent experience
• Strong time management and multitasking capabilities
• High attention to detail and discretion
• Strong written and verbal communication
• Ability to coordinate across departments and handle fast-paced environments
• Proficiency in software and systems used for reporting and communication

What We Offer

• The chance to contribute to some of the UAE's most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression

Ready to elevate your career?

Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment. We're excited to hear from you!