Senior Personnel Coordinator

Location: Perth, Western Australia

Contract Type: 12-month contract

Start Date: ASAP

We are seeking a Senior Personnel Coordinator to manage personnel logistics and administration for a major offshore project. The role involves overseeing offshore rosters, travel arrangements, and coordination across multiple subcontractors while ensuring smooth personnel mobilisation and compliance with project procedures.

• Manage all domestic and international personnel movements, including travel bookings and logistics.
• Ensure assignment letters, visas, and compliance documents are in place for all project personnel.
• Interface with client travel coordinators for fixed-wing and helicopter travel.
• Maintain up-to-date project documents, procedures, and personnel records.
• Implement actions to support project logistics plans and procedures.
• Ensure collaborative practices among project personnel teams including training, HR, and administration.
• Coordinate and issue daily roster and travel reports.
• Manage and maintain offshore personnel rosters.
• Be available on call during adverse weather or unforeseen events to manage personnel movements.
• Coordinate weekly POB (Personnel On Board) reviews with stakeholders and subcontractors.
• Manage training, competency tracking, and readiness of personnel for travel.
• Coordinate and process offshore timesheets.

• Year 12 or equivalent; studies in Human Resources Management preferred.
• Intermediate proficiency in Microsoft Excel and Word.
• Advanced knowledge of personnel logistics management systems.
• Strong written and verbal communication skills.
• Proven experience managing offshore rosters and personnel coordination.
• Experience coordinating mobilisation of personnel internationally and managing multiple subcontractors.
• Strong problem-solving skills and ability to manage multiple stakeholders effectively.

• Able to work autonomously and under pressure.
• Strong organisational skills and ability to prioritise tasks.
• Excellent interpersonal and customer service skills.
• Demonstrates discretion and maintains confidentiality.
• Team player with initiative and proactive approach.

• Applicants must have the right to work in Australia; visa sponsorship is not available.
• Personnel may be accommodated on Offshore Support Vessels during project execution.
• Extended or flexible hours may be required to meet project demands.