Legal Secretary Conveyancing
Swindon
Permanent
Full Time - Monday - Friday
Salary dependant on experience
Our client is seeking an enthusiastic and experienced individual to join the Conveyancing Department in their Swindon office.
Tasks & Key Responsibilities
- General administrative duties associated with residential conveyancing
- Gathering information and updating Case Management System
- Keeping filing up to date
- Meeting clients in person
- Maintaining Confidentiality
- Taking telephone calls and messages for the firm
- Franking letters
- Receiving, making and redirecting telephone calls
- Populating spreadsheets
- Ensuring the highest level of Client Care
- Typing
- General administrative duties required throughout the firm
- Maintain quality and service standards
- Demonstrate a flexible and adaptable approach towards changing business needs
- Demonstrate a welcoming attitude
- Smart appearance
- Polite
- Take enquiries from clients and other general administration duties, including filing, photo copying and faxing
- Maintain quality and service standards
- Be a positive role model
- Demonstrate a flexible and adaptable approach towards changing business needs.
- At all times to act in accordance with the requirements of a professional firm.
Role
The role is to act as a Property Assistant and provide administrative support to the Partners and Fee earners in the Residential Conveyancing and New Build Property team.
The role will involve meeting and greeting clients to the firm both in person and on the telephone. You will also be providing administrative support to Partners, Fee earners and support staff across all practice areas, as the need dictates.
You will be required to demonstrate a wide variety of administrative support skills throughout your role as you adapt to the needs of the expanding office. You will be required to be punctual, polite and of smart appearance. You will need to demonstrate a welcoming and can-do attitude.
Skills and Expertise
The ideal applicant will possess the following skills and expertise:
Excellent administrative skills
Strong communication skills
Good listening skills to understand the need of the clients
Ability to clearly and accurately relay messages, record information and update CMS, data bases and spreadsheets
PC / IT Skills
Experience of using Microsoft Office including Word, Excel, Outlook & a case management system
Ability to take and record messages and instructions accurately from clients and other parties in a professional manner
Good Keyboard skills and an ability to type
Punctuality essential
Good timekeeping
Ability to keep to strict deadlines
Ability to communicate sensibly and clearly both internally with the Partners and fee earners that you support and also with clients and service providers and stakeholders.
Excellent attention to detail
Excellent work ethic
Be a good team player
Ability to work well in a team but also on your own initiative within closely defined guidelines.
Benefits:
25 days annual leave plus normal Bank Holidays.
Pension.
By applying for this role you give permission for Purely Recruitment to submit your personal information contained within your CV or any other relevant information provided in order for the prospective employer to review your application for the specific role applied for. Purely recruitment will not submit or use your personal information for any other purposes other than for searching for alternative employment.
