Legal Secretary

  • Job Reference: 1108699466-2
  • Date Posted: 8 September 2023
  • Recruiter: Purely Recruitment Solutions
  • Location: Swindon, Wiltshire
  • Salary: On Application
  • Sector: Legal
  • Job Type: Permanent

Job Description

Legal Secretary Conveyancing



Full Time - Monday - Friday

Salary dependant on experience

Our client is seeking an enthusiastic and experienced individual to join the Conveyancing Department in their Swindon office.

Tasks & Key Responsibilities

  • General administrative duties associated with residential conveyancing
  • Gathering information and updating Case Management System
  • Keeping filing up to date
  • Meeting clients in person
  • Maintaining Confidentiality
  • Taking telephone calls and messages for the firm
  • Franking letters
  • Receiving, making and redirecting telephone calls
  • Populating spreadsheets
  • Ensuring the highest level of Client Care
  • Typing
  • General administrative duties required throughout the firm
  • Maintain quality and service standards
  • Demonstrate a flexible and adaptable approach towards changing business needs
  • Demonstrate a welcoming attitude
  • Smart appearance
  • Polite
  • Take enquiries from clients and other general administration duties, including filing, photo copying and faxing
  • Maintain quality and service standards
  • Be a positive role model
  • Demonstrate a flexible and adaptable approach towards changing business needs.
  • At all times to act in accordance with the requirements of a professional firm.


The role is to act as a Property Assistant and provide administrative support to the Partners and Fee earners in the Residential Conveyancing and New Build Property team.

The role will involve meeting and greeting clients to the firm both in person and on the telephone. You will also be providing administrative support to Partners, Fee earners and support staff across all practice areas, as the need dictates.

You will be required to demonstrate a wide variety of administrative support skills throughout your role as you adapt to the needs of the expanding office. You will be required to be punctual, polite and of smart appearance. You will need to demonstrate a welcoming and can-do attitude.

Skills and Expertise

The ideal applicant will possess the following skills and expertise:

Excellent administrative skills

Strong communication skills

Good listening skills to understand the need of the clients

Ability to clearly and accurately relay messages, record information and update CMS, data bases and spreadsheets

PC / IT Skills

Experience of using Microsoft Office including Word, Excel, Outlook & a case management system

Ability to take and record messages and instructions accurately from clients and other parties in a professional manner

Good Keyboard skills and an ability to type

Punctuality essential

Good timekeeping

Ability to keep to strict deadlines

Ability to communicate sensibly and clearly both internally with the Partners and fee earners that you support and also with clients and service providers and stakeholders.

Excellent attention to detail

Excellent work ethic

Be a good team player

Ability to work well in a team but also on your own initiative within closely defined guidelines.


25 days annual leave plus normal Bank Holidays.


By applying for this role you give permission for Purely Recruitment to submit your personal information contained within your CV or any other relevant information provided in order for the prospective employer to review your application for the specific role applied for. Purely recruitment will not submit or use your personal information for any other purposes other than for searching for alternative employment.