We are looking for Legal Secretary to join our expanding Team of legal specialists,
Key Responsibilities are
Experience in the following would be advantageous:
- The production of documents and correspondence using audio/copy typing
- Experience of standard template documents for the respective areas eg:
- Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
- Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
- Setting up new files accurately and speedily on instruction
- Maintaining Fee Earners client details on the firm s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
- Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
We are looking for someone with:
- Previous experience as a legal secretary either Private Client or Commercial Property practice areas, although other legal secretarial experience will be considered.
- Excellent interpersonal skills and clear written and oral communication;
- Excellent organisational skills
- Ability to communicate both in writing and orally with a wide range of people;
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
- Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
- Self-motivation with the ability to be a self-starter and work independently or within a team;
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
- Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes
We are interested in you and what you can bring to enrich our expanding team.
