Legal Secretary

  • Job Reference: 1108699302-2
  • Date Posted: 8 September 2023
  • Recruiter: Red Recruitment
  • Location: Luton, Bedfordshire
  • Salary: £26,000
  • Sector: Legal
  • Job Type: Permanent

Job Description

We are looking for Legal Secretary to join our expanding Team of legal specialists,

Key Responsibilities are

Experience in the following would be advantageous:

  • The production of documents and correspondence using audio/copy typing
  • Experience of standard template documents for the respective areas eg:
  • Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
  • Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
  • Management of Fee Earners diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available
  • Setting up new files accurately and speedily on instruction
  • Maintaining Fee Earners client details on the firm s database (ALB) and updating as and when required
  • Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
  • Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records
  • Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
  • Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information

We are looking for someone with:

  • Previous experience as a legal secretary either Private Client or Commercial Property practice areas, although other legal secretarial experience will be considered.
  • Excellent interpersonal skills and clear written and oral communication;
  • Excellent organisational skills
  • Ability to communicate both in writing and orally with a wide range of people;
  • The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
  • Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team;
  • Self-motivation with the ability to be a self-starter and work independently or within a team;
  • Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
  • Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes

We are interested in you and what you can bring to enrich our expanding team.