Facilities Coordinator

Job Title: Facilities Coordinator

Job Summary:

The Facilities Coordinator is responsible for ensuring smooth day-to-day operations of the organization's facilities, maintaining a safe, secure, and well-functioning workplace. This role involves coordinating maintenance, managing office resources, liaising with vendors, and supporting the overall facilities management strategy.

• Coordinate routine maintenance, repairs, and cleaning of office facilities.
• Monitor and maintain building systems, including HVAC, electrical, plumbing, and security.
• Conduct regular inspections to ensure compliance with safety, health, and quality standards.
• Liaise with vendors, service providers, and contractors for facility-related services.
• Monitor service agreements and ensure timely delivery of services.
• Assist in procurement of office supplies, equipment, and furniture.

• Ensure compliance with company policies, local regulations, and safety standards.
• Support emergency preparedness activities, including fire drills and evacuation procedures.
• Maintain accurate records of inspections, incidents, and maintenance activities.

• Maintain facility-related documentation, reports, and schedules.
• Support budget tracking and cost control for facilities operations.
• Assist in audit and compliance preparation related to facilities.

• Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
• 2-4 years of experience in facilities coordination or office management.
• Knowledge of health, safety, and local labor regulations.
• Strong organizational, multitasking, and problem-solving skills.
• Proficiency in MS Office and facility management software.
• Excellent communication and interpersonal skills.