Executive Assistant (PA)- HNI
Executive Assistant (PA)- HNI
- 1 Vacancy
- 9 Views
Offer Salary
$15,000.00 - $20,000.00 /monthly
For Freelance
No
Job Description
Job Description Key Responsibilities Administrative & Office Management Manage front desk operations, greet and assist visitors, and oversee incoming / outgoing mail, shipments, and couriers. Handle c...
Manage front desk operations, greet and assist visitors, and oversee incoming / outgoing mail, shipments, and couriers.
Handle customer and stakeholder inquiries promptly via telephone and email.
Ensure office environment remains clean, organized, and professional at all times.
Manage office and household supplies, including groceries, stationery, and operational requirements.
Maintain organized filing systems for documents such as customer agreements, licenses, certifications, and reports.
Procurement & Finance SupportPrepare and process Local Purchase Orders (LPOs) and Purchase Orders (POs) as instructed.
Verify invoices and upload them to the Esker system for processing.
Maintain Pluto card records and transaction data.
Handle petty cash management and maintain proper records.
Logistics & CoordinationCreate and manage passes (Individual, Tool, Inbound, and Outbound).
Prepare invoices and packing lists for international couriers, including chemical samples.
Track couriers to ensure timely delivery and accurate record-keeping.
HR & Recruitment SupportCoordinate with HR to schedule interviews, send confirmations, and provide logistical support to candidates.
Personal Support (as required by HNI)Coordinate travel arrangements, itineraries, and accommodation bookings.
Manage calendars, appointments, and meeting schedules.
Provide assistance with personal errands and household administration when necessary.
Key Skills & AttributesStrong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
High level of discretion and confidentiality.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with procurement systems (e.g., Esker) is an advantage.
Ability to work independently with minimal supervision.
Qualifications & ExperienceBachelor's degree preferred.
3-7 years of experience as a Personal Assistant, Executive Assistant, or Office Administrator (experience supporting HNIs or C-suite executives is an advantage).
Fluency in English (spoken and written); additional languages are a plus.
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Job Overview
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Location
Dubai, United Arab Emirates
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Offered Salary
$15,000.00 - $20,000.00 /monthly
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Industry
Administration -
Date Posted
3 weeks ago