Executive Assistant (Operations • Admin • Marketing & Communication • HR)

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Element is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing & HR-cross functional, fast growth role for people who want meaningful careers and real responsibility from day one.

You will partner with the Director - Marketing & HR to organize, strategize, action, follow up, and deliver-working hand in glove with functional leaders to keep projects, tasks, and communication aligned to plan and produce visible, on time results. Think of this as a mini Chief of Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the "what/why/by when."

Co pilot to the Director-align teams, drive execution, and turn plans into measurable wins.

• Leadership Alignment & Delivery - Translate priorities into clear plans with owners, timelines, and success metrics; keep cross functional work moving to closure.
• Marketing & Communication Rhythm - Content, campaigns, and events ship to plan with consistent brand voice.
• People & Culture Support (HR Ops) - Hiring flow, onboarding, L&D logistics, and internal comms run smoothly.
• Operations & Administration - SAIF Zone hygiene, vendors, and office backbone stay audit ready.
• Analytics & Reporting - Weekly, decision ready dashboards across Marketing, HR, and Ops.

• Leadership Alignment & Cross Functional Delivery - Convert the Director's priorities into tasks with clear owners, dates, and definitions of "done."
• Cadence - Run the weekly leadership stand up and project reviews; publish agendas in advance and circulate action logs within 24 hours.
• Follow through - Track actions in MS Office or project tools; chase gently but firmly; surface risks early with options and recommendations.
• Stakeholder sync - Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth.
• Decision hygiene - Maintain decision/risk registers; elevate blockers with concise one page briefs (context options ask).
• Communication clarity - Keep everyone "same page" with simple updates: what moved, whats stuck, whats next.
• Quality & timeliness - Hold timelines and standards; run pre flight checks on key deliverables (decks, content, events, onboarding).

Outcome: Plans don't just exist-they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead.

• Program orchestration - Turns multi team goals into executable, trackable work.
• Executive communication - Brief, structured, and decision oriented.
• Follow up stamina - Persistent, respectful, outcomes focused.
• Systems thinker - Improves the process, not just the task.
• High trust - Handles sensitive information with discretion and maturity.

• Experience - 3 4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder led set ups ideal; UAE/GCC exposure helpful).
• Education - Graduate degree (Business/Commerce/HR/Marketing/Communications preferred).
• Communication - Clear, concise writer and confident speaker; draft executive emails, briefs, and decks; fluent in English (Arabic is a plus).
• Multitasking & Prioritization - Comfortable running multiple workstreams, context switching smoothly, and meeting tight deadlines without dropping details.
• Interpersonal & Stakeholder Skills - High EQ, diplomacy, and poise-coordinate across leaders, vendors, and candidates; strong follow through and respectful persistence.
• Tools & Hygiene - Solid with Google Workspace/MS Office (advanced Sheets, Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), Canva/PowerPoint polishing.
• Work Ethic & Style - Owners mindset, proactive problem solver, organized under pressure, discreet with sensitive info.

• Seniority level: Mid Senior level
• Employment type: Full time
• Job function: Administrative
• Industries: Business Consulting and Services