Custodian of Criminal Record / Youth Protection Specialist Davis, CA, Job ID 79062

Custodian of Criminal Record / Youth Protection Specialist Davis, CA, Job ID 79062

University of California Agriculture and Natural Resources

Job Description

Risk & Safety Services (RSS) is a unit within ANR that provides occupational safety, environmental compliance, and risk management activities to ANR academics, staff, volunteers, and program participants. This requires consultation, communication, training, auditing, claims management, risk assessment and mitigation support for all programs and units in ANR statewide. The Director of RSS reports to the Director of Facilities Planning and Management, reporting up to the ANR Associate Vice President for Administrative Services.

Guided by the UC Agriculture and Natural Resources (ANR) Director of Risk and Safety Services (RSS), the Custodian of Criminal Records is technical leader for UC ANR, UC Cooperative Extensions (UCCE), and Research and Extension Centers (REC) in analyzing criminal background checks in compliance with California Statutes and UC ANR Policy. This position is responsible for review and analysis/interpretation of statues, policies and local procedures with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem solving which frequently requires analysis of unique issues. The incumbent is responsible for performing highly complex analysis of sensitive employment/volunteer appointment and related decisions involving criminal convictions, which often requires unique analysis of issues/problems without precedent. This position independently analyzes, evaluates, disseminates and maintains records relating to criminal offender record information, provided by the CA Department of Justice (DOJ) and Federal Bureau of Investigation (FBI). The Custodian of Criminal Records receives this information for employees and volunteers who, because of their duties and/or position requirements, are subject to a criminal background check.

This position is a career term appointment that is 100% fixed.

The home department for this position is EH&S Risk Services. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale: $66,500/year to $92,400/year

Job Posting Close Date:
This job is open until filled. The first application review date will be 7/2/2025.

Key Responsibilities:

70%

Custodian of Criminal Records:

• Independently manages criminal offender record information for ANR and all UCCE locations across the state.
• Maintain access to and monitor Department of Justice (DOJ) systems to receive criminal record information for new and existing employees and volunteers statewide.
• Utilize UC and ANR policies and guidelines to assess criminal record information and perform investigative searches to verify identity of the accused and recommend appropriate follow-up actions or defer to Human Resources for employee matters.
• Monitor and follow-up on all corrective matters and prepare reports for Risk and Safety Director.
• Collaborate with staff from other ANR programs and offices (e.g., Human Resources, 4-H Youth Development Program, Master Gardener Program and Nutrition Education Programs) to verify that criminal records checks have been completed and associated administrative records are accurately maintained.
• Maintain records and files in compliance with DOJ guidelines on behalf of all Counties.
• Monitor County No Longer Interested (NLI) reports for NLI submissions and reconcile monthly Human Resources' new hire list for background check completions.
• Review, record, prepare and submit annual NLI forms to DOJ to update records to reflect employee separations and non-returning volunteers.

15%

Enterprise Risk Management Activities:

• Assist in the development of the ANR Enterprise Risk Management program and resolve risk and safety deficiencies within the institution to achieve and maintain regulatory compliance and reduction of risk.
• Support Director and Risk Analyst on a wide variety of risk and safety consulting projects.
• Provide backup to Risk Analyst to process incident reports, administer claims, issue certificates of insurance and answer general questions about facility use agreements.
• Learn to analyze basic risk control programs to prevent losses and reduce premiums.
• Learn to implement and monitor basic control strategies and programs.
• Assist with conducting and maintaining risk assessments of various ANR programs and activities.
• Assist with audit activities for any ANR RSS programs.

5%

Driver Safety:

• Manage and independently track and maintain information about the license status for ANR employee drivers.
• Coordinate with EH&S Assistant to utilize web-based tools to enroll drivers into the Employee Pull Notification (EPN) system.
• Track status of driver violations and notify Supervisors of adverse reports.
• Recommend and verify that corrective actions are taken when required.
• Coordinate with other ANR units to ensure that employee driver lists are up to date.
• Advise Risk and Safety Director on program status.

10%

Other Duties as Assigned

• As requested by Director or ANR clients, perform special projects such as reports/memos on Risk Services topic subjects.
• Must be able to direct customers.
• Perform special projects such as reports/memos on Risk Services topic subjects.
• Must be able to direct customers to appropriate individuals within the University who can assist in resolving their issues that fall outside the scope of Risk & Safety Services.
• Provide follow-up to the customer to ensure that all issues, questions and needs are resolved to the customer's satisfaction in a timely manner.
• Participate in campus and system wide committees to support ANR functions and strategic planning efforts.
• Pursue developmental courses to enhance performance in functional areas and career growth potential.

Requirements:

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge in the following areas: risk management; insurance; forecasting and analysis; accounting; knowledge of common organization- specific computer application programs; knowledge of organizational processes and procedures; understanding of organization rules and regulations.
• Thorough knowledge of state and federal laws and regulations relating to criminal background checks and employee relations.
• Thorough knowledge of the requirements for collection, management, and dissemination of personal identifiable information (PII) and sensitive/protected personal information.
• Proven interpersonal skills, customer service orientation, active listening skills, and organizational skills.
• Proven ability to concisely present complex risk findings and make recommendations verbally and in writing
• Proven ability to use critical thinking and analytical skills to solve problems.

Preferred Skills:

• Advanced degree in related field/discipline
• Associate in Risk Management (ARM) certification
• Knowledge of database architecture and information management systems.
• Demonstrate advanced knowledge of organizational policies and procedures; advanced knowledge of functional areas and understand how work affects other areas in Human Resources and the ANR operational organization.
• Knowledge of human resources processes and initiatives relating to the hiring process and risk analysis component of special conditions of employment.
• Proficient at setting objectives for decisions, anticipating consequences and administering highly sensitive recommendations for volunteer appointments.
• Demonstrated ability to maintain strict confidence of highly sensitive materials.
• Demonstrated experience with risk management principles and techniques, including loss prevention, loss control, risk transfer, insurance, and indemnification.
• Demonstrated superior organization skills to organize work, plan, coordinate and set priorities effectively; multi-task and adapt to changing priorities to progress timely and simultaneously on multiple projects.
• Demonstrated knowledge of building good internal controls into systems to ensure system integrity.
• Demonstrated collaboration on multi-disciplinary programmatic problem-solving tasks and projects.

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking . click apply for full job details