Commercial Real Estate Legal Assistant

Overview: We are seeking a highly organized Commercial Real Estate Legal Assistant to provide comprehensive support to attorneys handling real estate transactions. The ideal candidate will be detail-oriented, capable of managing multiple tasks, and experienced in handling legal documents, scheduling, and client relations in a fast-paced environment.

Key Responsibilities:

• Perform various administrative duties, including drafting engagement letters, processing expense reports, coordinating with couriers, managing phone calls, and organizing travel arrangements.

• Draft, review, revise, and proofread legal documents and correspondence related to real estate transactions, ensuring accuracy and compliance.

• Create and format documents, edit, and track changes (redlining) using CompareRite or similar tools.

• Assist with recording documents in public records and ensure all filings are completed accurately.

• Manage attorneys' calendars, schedule meetings, and maintain up-to-date client contact information.

• Handle conflict checks, and assist with opening and closing client matters.

• Establish and maintain organized electronic and paper files.

• Set up and maintain accurate billing requirements for clients, and ensure compliance with billing guidelines.

• Input and edit attorneys' time entries, and review/edit pre-bills for final approval.

Qualifications:

• Strong understanding of legal documents related to commercial real estate transactions, including conveyances, acquisitions, and real estate development.

• Ability to manage a busy workload for multiple attorneys while working effectively in a team environment.

• Attention to detail, with the ability to meet tight deadlines and adapt to shifting priorities.

• Excellent written and verbal communication skills.

• High degree of initiative, with the ability to prioritize and manage multiple tasks independently.

• Proficiency in Microsoft Office 2016, particularly advanced Word functions and Outlook.

• Experience with electronic document management systems, such as Filesite/iManage, is a plus.

• Familiarity with online public record recording systems like Simplifile is beneficial.

• Flexibility to work overtime when needed and a positive, can-do attitude.

Details:

• Employment Type: Contract to Hire

• Compensation: $55,000 - $70,000 annually

• Firm offers great benefits and work environment!

Pay Details: $55,000.00 to $70,000.00 per year

Search managed by: Jordan VanBeek

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance