Administrative Accountant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Accountant to support both financial operations and administrative functions. This unique role blends traditional accounting responsibilities with high-level administrative coordination, offering a dynamic and impactful opportunity for a motivated professional.

Key Responsibilities Accounting Duties

• Manage the full accounts payable process, including invoice intake, coding, authorization, and payment processing.

• Maintain schedules of financial assets, including fair market values and income metrics.

• Assist with monthly and annual financial close processes across multiple entities.

• Support tax preparation by compiling work papers and coordinating with external accountants.

• Prepare and file 1099 forms.

• Reconcile all bank accounts monthly.

• Assist in administering grant-making activities.

• Communicate with a wide range of stakeholders, including property caretakers.

• Perform general ledger reconciliations and ad-hoc financial analyses.

• Provide clerical and administrative support to management.

• Maintain an organized and up-to-date accounting filing system.

Administrative Duties

• Monitor and prioritize a high volume of business, nonprofit, social, and personal communications.

• Maintain a complex calendar with business, nonprofit, social, and family commitments.

• Coordinate detailed domestic and international travel itineraries, including last-minute changes.

• Schedule and organize meetings, appointments, and conference calls, including preparation of materials.

Qualifications

• Proven experience in accounting and administrative support roles.

• Strong understanding of general ledger, accounts payable, and financial reconciliation.

• Familiarity with tax documentation and compliance (e.g., 1099s, tax estimates).

• Exceptional organizational and communication skills.

• Ability to manage sensitive information with discretion.

• Proficiency in Microsoft Office Suite; experience with accounting software is a plus.

Compensation & Benefits

• Competitive salary based on experience.

• Comprehensive benefits package.

• Opportunity to work in a dynamic and mission-driven environment.

Pay Details: $100,000.00 to $110,000.00 per year

Search managed by: Jeffrey Kamberg

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance