Accounts Payable

Accounts Payable Specialist at Hyde Hotels Dubai - a five star property within Accor group, located fronting Burj Khalifa and Business Bay canal.

Hyde Hotel Dubai opened in Q4 2021, featuring 276 rooms with balconies, three culinary concepts (Mediterranean, Japanese Katsuya, Hudson Tavern), a spa, fitness center, pool and retail area. The hotel's public spaces, guestrooms and Cleo were designed by Ciarmoli Queda Studio; Katsuya, Hudson Tavern and Hyde pool and lounge designed by Tristan Plessis Studio.

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex Approval etc.
• Verify the invoices to check the unit of issue. Unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads.
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing, receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to Payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain Separate and proper filing for all the Deposits / Advances & Ex-com Expense reports after payment.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.
• To perform any other duties that may be assigned from time to time by management.

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have commitment to follow all local and corporate policies and procedures.
• Pleasant personality
• Neat appearance
• Oral and written fluency in English
• Display initiative
• Team player
• Customer/people oriented

• Diploma holder would be preferred.
• Knowledge of Microsoft Office mainly EXCEL & WORD.
• Knowledge of any accounting system will be an advantage.

• Entry level

• Full-time

• Accounting/Auditing and Finance

• Hospitality

Dubai, United Arab Emirates